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Effective Document Management for a Growing Enterprise

document management

Modern businesses face more challenges than ever. With technology having such a massive impact on almost all aspects of modern-day businesses, organizations in all industries struggle with taking the best approach for their work day. But one of the biggest effects that modern technology has had on businesses is the elimination of paper documents.

This brings a new challenge – how do you handle document management effectively?

The simple answer is to implement a proper document management strategy and it’s especially important for growing businesses as their requirements will constantly increase and with that, more information is handled and management becomes crucial.

What is a Document Management System?

To put it simply, the term “document management system” refers to software that allows you to store and keep track of electronic documents.

Document management systems come in many shapes and sizes. Some are stand-alone, designed with the sole purpose of assisting users with managing files and documents. Others come as part of a more robust suite that entails a number of other business-related tools, like calendars, messaging, blogging, wikis, and case tracking, to name a few.

The Benefits of Modern Document Management

If you are in the supply chain, operations need to be up to date and always running. That’s why going paperless can be a great benefit to your business. Here’s why:

Greater productivity

Going paperless saves a lot of time as employees aren’t tasked with filling paperwork. This benefit then enables them to be given more strategic projects and they are also able to focus on customer intimacy with improved personal attention.

Speed and responsiveness

Paperless systems help eliminate delays that take place while paperwork moves through the process. On the other hand, having paperless processes that move at the speed of data instead, helps your supply chain pick up its pace. That way you are able to react faster to customer requests and can deliver the most recent requirements information to every member of the chain immediately.

Security and Compliance

Data integrity has been mentioned as one of the top issues affecting companies. Paperless systems solve data integrity issues automatically and helps get rid of any problems with financial or regulatory compliance that can be caused by misfiled papers.

Environmentally Friendly

Automating your business process so you use less paper will definitely help your business become environmentally friendly. Going green will not only help you save trees, but it will also save you money on printers, toners and space as you will not have to make room for file cabinets.

The above-mentioned benefits are not the only advantages of going paperless in your supply chain but are certainly the most valuable. They can reduce overall lead times, improve communication and collaboration, and also aid in reducing costs.

Meraki Consulting can help you implement a customised document management system for your growing enterprise. For more information about our services, or to book a consultation, contact us on +27 10 595 4934 or at info@merakiconsultingza.co.za.

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